Privacy Notice
This page explains what UCAG does with your information, in plain language -- not legal jargon. If anything here doesn't make sense, ask a parent, guardian, or teacher, or contact us using the details at the bottom.
You don't need an account to use the calculator
Entering your subjects and marks to see what you qualify for doesn't require signing up. Nothing you type into the calculator is saved anywhere unless you create an account.
What we collect if you do create an account
Your email address (or Google account), the subject marks you choose to save, and a shortlist of programmes you're interested in. We don't ask for your ID number or home address. If a piece of information isn't needed to support your university-planning journey, we don't ask for it.
Why we collect it
So you can come back later without re-entering your marks, and so you can keep a shortlist of programmes you're considering. Nothing you save is used for anything except showing it back to you.
If you're under 18
South African law (POPIA) says a parent or guardian needs to agree before we can create an account for someone under 18. That's why the sign-up process asks a parent or guardian to confirm they're okay with it, and we keep a record of that -- who agreed, and when.
Who can see your information
Only you, when you're signed in. If you're under 18, the parent or guardian who gave consent for your account can be told that consent is on record, but they don't automatically get to see your saved marks or shortlist.
How long we keep it
For as long as your account exists. If you delete your account, your saved marks, shortlist, and consent record are deleted with it -- not archived, not kept 'just in case.'
Your rights
You can download everything we have stored about you at any time (see 'Download my data' on your account page), and you can delete your account at any time (see 'Delete my account'). Both work immediately -- neither is a support ticket you have to wait on.
Questions or concerns
If something about how UCAG handles your information doesn't sit right with you, that's worth raising -- contact details go here once the project has a real support channel set up.
The chat assistant
Messages you send to the UCAG Assistant are sent to Google's Gemini API to generate a reply and are not stored by UCAG. Don't share personal details you wouldn't want processed by a third-party AI service. The assistant can help you understand APS and this site -- it never provides institution-specific requirements or dates; those always come from the calculator's verified, sourced results.